[Metadatalibrarians] collection of reproductions--doubled records?

[Karen Benko]

Thanks Kristin! We do indeed make excellent records for the theses in 
our OPAC. I feel kind of silly for not thinking of this--got to keep 
reminding myself that the OPAC and ContentDM and other kinds of software 
are actually able to interact with each other. Many, many thanks.

Kristin E. Martin wrote:
> Hello Karen,
>
> If you are digitizing the theses, are the print versions already 
> cataloged and have records?  If that's the case, an easy solution 
> would be to place a link to the catalog record in a relation field, 
> like IsFormatOf.  That way you won't have to repeat information in the 
> digital record, but users will be able to quickly access the 
> information about the print version.  This would also save you some 
> headache later if information about the print version changed (let's 
> say you transferred all of your theses to a new location or changed 
> the access conditions) because you would only need to update it in the 
> catalog record.
>
> If you don't have catalog records for the print, I would ask: do you 
> want to have a complete descriptive record for the print?  If so, you 
> probably want to create a separate record.  Otherwise (and perhaps 
> this is not quite proper Dublin Core usage?) you could try to put all 
> of the information about the print in the relation field.
>
> The field could look something like: "Doe, John. My thesis (print 
> version--Available for in-house use at Williams College College, call 
> number: TH Doe)"
>
> Kristin
>
> Kristin E. Martin
> Metadata Librarian
> Catalog Department (MC 234)
> 2-390 Richard J. Daley Library
> University of Illinois at Chicago
> 801 S. Morgan
> Chicago, IL  60607
> 312-413-5052
> 312-413-0424 (Fax)
> kmarti at uic.edu
>
>
>
> Karen Benko wrote:
>> Hello all,
>>
>> I think (hope) I am making something more complicated than it really 
>> is, and I would appreciate being set straight if that is the case.
>>
>> We are at the beginning of building, in ContentDM, a collection of 
>> digitized undergraduate theses. Most of them are 20-100 pages of 
>> text; a few are scores, DVDs, sound recordings, models, etc. The 
>> students are required to submit their work in electronic and physical 
>> form and the physical version of each thesis will be considered the 
>> main one and the "original." There is some information about the 
>> original, such as format, access conditions, and where it is housed, 
>> that we would like to include in ContentDM. My reading of the Dublin 
>> Core one-to-one principle is that in order to include this 
>> information about the originals in ContentDM, we would have to have 
>> two records for each thesis--one for the original and one for the 
>> digitized version. The original would have Has Format [digitized 
>> version] and the digitized version would have Is Format Of [original].
>>
>> Does anyone have a collection of reproductions where they are doing 
>> this? Or better yet, does anyone have a collection of reproductions 
>> where they are *not* doing this, but have found ways to include 
>> information about the original in the record for the reproduction, 
>> without making ContentDM or their head explode?
>>
>> Thanks in advance,
>>
>> Karen 

-- 
Karen Gorss Benko
Catalog Librarian
Williams College
Williamstown, Massachusetts
Karen.Gorss.Benko at williams.edu

New Library: Read all about it! http://library.williams.edu/newlibrary