[Metadatalibrarians] ETDs

[Andrew Rouner]

Kristin and Cheryl,
Thanks so much for your replies to my inquiry about ETD platforms.  Though
we're not using  CONTENTdm at Wash U, it does indicate to me that people
seem to be using general tools as well as the "usual suspects" for
repositories, such as DSpace.  Thanks so much for the links to your
collections, and the info about your policies and processes for
submission--it's really helpful.

Best,

Andrew


Message: 3
Date: Mon, 18 Aug 2008 13:33:13 -0600
From: Cheryl Walters <cheryl.walters at usu.edu>
Subject: Re: [Metadatalibrarians] platforms for ETDs
To: A listserv for Metadata Librarians
       <metadatalibrarians at lists.monarchos.com>
Message-ID: <C4CF2A99.ACB%Cheryl.Walters at usu.edu<C4CF2A99.ACB%25Cheryl.Walters at usu.edu>
>
Content-Type: text/plain; charset="iso-8859-1"

At Utah State University, we just started our requiring that students submit
their theses and dissertations electronically as of March 2008.  Currently
we are uploading them into CONTENTdm after the student has submitted the ETD
to ProQuest via our customized Proquest submission interface.  The Library
also keeps an archival print copy which the student is required to bring to
the Library.  Here is the basic workflow:

Here is what the student does:
(1) Makes as print copies of thesis (required copies plus however many
personal copies he/she wants)
(2) Submits pdf copy of thesis to Proquest at
http://dissertations.umi.com/usu
(3) Fills out an ETD approval form available at our ETD homepage
http://library.usu.edu/etd/
(4) Brings print copies (see no. 1), approval form (see no. 3), and a
binding fees card to the Library Journals Desk and pays his or her binding
fees.

Here is what the Library does:
Our Digital Initiatives staff is notified by the Journals Desk that the ETD
has been processed.
Digital Initiatives downloads the PDF from ProQuest and uploads it to
CONTENTdm with skeletal metadata.
A cataloger is notified that ETD is ready for cataloging and creates a MARC
record for the online catalog plus finishes the CONTENTdm metadata record.

This new program has been implemented very smoothly.  We are testing dSpace
as possible IR software and may be using that platform in the future for
ETDs as well, but right now CONTENTdm is serving us just fine.


Message: 1
Date: Mon, 18 Aug 2008 16:59:21 -0500 (CDT)
From: "Martin, Kristin Emily" <kmarti at uic.edu>
Subject: Re: [Metadatalibrarians] platforms for ETDs
To: "A listserv for Metadata Librarians"
       <metadatalibrarians at lists.monarchos.com>
Message-ID: <3070.131.193.154.60.1219096761.squirrel at webmail.uic.edu>
Content-Type: text/plain;charset=iso-8859-1

While I've just now started at the University of Illinois at Chicago, when
I was working at UNC Chapel Hill, we also used CONTENTdm as our platform
for theses and dissertations.  However, our workflow was a little
different:

1.  Student submits via Proquest and a copy is retained locally with the
Graduate School
2.  At the end of each semester the Graduate School provides the library
with a spreadsheet of all the ETDs submitted for the semester.  We run a
script to link the basic metadata from the spreadsheet to the correct ETD,
and then load this into CONTENTdm.
3.  Catalogers then complete the cataloging in CONTENTdm and upload the
documents for public display.
4.  A perl script is run to generate MARC records from the CONTENTdm
metadata, which is loaded into OCLC and the local catalog.

Here's the link to the collection:
http://dc.lib.unc.edu/etd/index.php?CISOROOT=/etd

Hope this will be helpful,

Kristin Martin
Metadata Librarian
University of Illinois at Chicago