[Metadatalibrarians] platforms for ETDs

[Martin, Kristin Emily]

While I've just now started at the University of Illinois at Chicago, when
I was working at UNC Chapel Hill, we also used CONTENTdm as our platform
for theses and dissertations.  However, our workflow was a little
different:

1.  Student submits via Proquest and a copy is retained locally with the
Graduate School
2.  At the end of each semester the Graduate School provides the library
with a spreadsheet of all the ETDs submitted for the semester.  We run a
script to link the basic metadata from the spreadsheet to the correct ETD,
and then load this into CONTENTdm.
3.  Catalogers then complete the cataloging in CONTENTdm and upload the
documents for public display.
4.  A perl script is run to generate MARC records from the CONTENTdm
metadata, which is loaded into OCLC and the local catalog.

Here's the link to the collection:
http://dc.lib.unc.edu/etd/index.php?CISOROOT=/etd

Hope this will be helpful,

Kristin Martin
Metadata Librarian
University of Illinois at Chicago

On Mon, August 18, 2008 2:33 pm, Cheryl Walters wrote:
> At Utah State University, we just started our requiring that students
> submit their theses and dissertations electronically as of March 2008.
> Currently we are uploading them into CONTENTdm after the student has
> submitted the ETD to ProQuest via our customized Proquest submission
> interface.  The Library also keeps an archival print copy which the
> student is required to bring to the Library.  Here is the basic workflow:
>
> Here is what the student does:
> (1) Makes as print copies of thesis (required copies plus however many
> personal copies he/she wants)
> (2) Submits pdf copy of thesis to Proquest at
> http://dissertations.umi.com/usu
> (3) Fills out an ETD approval form available at our ETD homepage
> http://library.usu.edu/etd/
> (4) Brings print copies (see no. 1), approval form (see no. 3), and a
> binding fees card to the Library Journals Desk and pays his or her binding
> fees.
>
> Here is what the Library does:
> Our Digital Initiatives staff is notified by the Journals Desk that the
> ETD has been processed.
> Digital Initiatives downloads the PDF from ProQuest and uploads it to
> CONTENTdm with skeletal metadata.
> A cataloger is notified that ETD is ready for cataloging and creates a
> MARC record for the online catalog plus finishes the CONTENTdm metadata
> record.
>
> This new program has been implemented very smoothly.  We are testing
> dSpace as possible IR software and may be using that platform in the
> future for ETDs as well, but right now CONTENTdm is serving us just fine.
>
>
> On 8/15/08 12:57 PM, "Andrew Rouner" <andrew.rouner at gmail.com> wrote:
>
> Greetings!
> At the Washington University Libraries (St.L.) were are (finally) planning
> to transition to receiving dissertations and theses exclusively in
> electronic format, and we're starting to look at platforms for delivering
> them.  I'm obviously only at the very beginning of looking into this, and
> we're looking at the usual suspects (DSpace and FEDORA).  I'd be really
> interested to hear back from anyone on the list who has an ETD collection
> and can provide feedback on:
>
>    - what platform you're using
>    - what additional software you're running on top of the platform for
> this
>    purpose
>    - if you're satisfied with what you have now
>    - if you have any good resource pages to point to for evaluating
>    platforms, best practices etc.
>
> Thanks in advance,
>
> Andrew
>
> Andrew Rouner
> Director of the Digital Library
> Washington University Libraries
> Campus Box 1061
> 1 Brookings Drive
> St. Louis, MO 63130-4862
>
> EMAIL:  arouner at wustl.edu
> WWW:    http://digital.wustl.edu/
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